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Your allotment tenancy

Payments

For more information on paying your allotment visit the paying for your allotment page.


Discounts

For more information on discounts visit the paying for your allotment page.


Invoices

If you have not received your allotment invoice contact us so a copy can be sent to you. Invoices are normally issued by the end of February, it is important that you contact us if you do not receive one. It is your responsibility to ensure that we have the correct contact details and to ensure the invoice is paid promptly.

Failure to pay an invoice is putting the tenancy of the plot at risk of termination.

Tenancy agreements

To start an allotment tenancy you will need to read, complete and sign a tenancy agreement. This a formal legal contract between you and the Council. It outlines what you must do to stay within the rules governing the use of the allotments. It also sets out how we will enforce conditions and what you can do when using the plot. 

Transferring plots to someone else

All plots are let by the City of Lincoln Council only - you cannot give your allotment to anyone else. Some sites have waiting lists so if a plot is no longer required, the council must offer any plots that become available to the people on the waiting list.

Joint tenancies

Tenancies in joint names are possible and are often a good way to ensure that if one partner wishes to withdraw from the plot, the remaining partner can continue to use it and will have the plot allocated in his/ her name.

Informal ‘gentlemans agreements’ will not be honoured by City of Lincoln Council.

To set up a joint tenancy, please complete and send in a joint tenancy registration document. A new set of agreements will then be issued. All named tenants will be required to sign both copies of the agreement and be witnessed to complete the application.

Until you let us know that you no longer want to use the plot, you will be liable for all rents and charges. 

Struggling to manage your plot

If the plot is getting too much to manage you should contact us. Depending on the size of the plot, we may be able to reduce the size of the plot.

For other life events such as ill health, bereavement or other problems you should contact us, especially if you will not be able to tend your allotment as normal. If you don't contact us you may end up in breach of your tenancy agreement and could risk losing the tenancy of the plot. 

If you are temporarily unable to cultivate the plot you can arrange for a friend/ family member to look after it while you are unable to garden. If you join an allotment association, they may be able to give you advice and maybe offer some help to you. 

We will allow reasonable time for these life events to be put right however we may still act to end your tenancy should the plot become full of weeds or seriously overgrown for an extended period of time.

Ending your allotment tenancy

If you decide that you no longer wish to have an allotment you must contact us. You cannot give your plot to someone else.

Form – Complete tenancy surrender document form and send it to us

Email - groundsmaintenance@lincoln.gov.uk

Phone – 01522 873545

You remain fully responsible for the plot until you tell us that you no longer want it.

Updating your details

You may keep your allotment if you are staying within the City of Lincoln boundary. Our current letting policy states that plots can only be let to residents of the city of Lincoln. However, there are some circumstances where this policy is relaxed.

If you are moving out of the city, please let us know and we will be able to advise if you can continue using the plot or not.

Please let us know your new address or contact details by either:

Form - Complete change of address form and send it to the Allotments Officer

Email - groundsmaintenance@lincoln.gov.uk

If you don’t tell us you have moved, you could lose the allotment plot.

Plot number

All plots have an identification number which corresponds to a site plan. It is important that the plot number is easily visible at all times. This helps us when we carry out site visits and ensures that we contact the right tenant when we have a query or wish to discuss matters with the correct tenant.

The plot number must be placed in an appropriate location so that it can be seen, as far as possible, from the nearest access track/roadway.

If you can't find what you're looking for visit our contact us page for a number of options which may help.