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Planning your own event

Events are an important aspect to the city – they bring new visitors, local economic income and great atmosphere.

If you’re organising a large event within Lincoln then you should:

  • Visit the Lincolnshire Event Safety Partnerships website - this may be useful to you as it contains information and guidance on risk assessments, medical scores and an event plan template
  • Contact the Lincoln Safety Advisory Group with your event plans and details

What is the Safety Advisory Group?

Safety Advisory Groups (SAG) were formed nationally as a result of some serious incidents at several events (such as Hillsborough 1989). In order to make sure your event is safe to operate in Lincoln you should get in touch with our Safety Advisory Group which includes representatives from:

  • City of Lincoln Council
  • Lincolnshire Police, Ambulance Service and Fire Service
  • Emergency Planning
  • Lincolnshire Highways

We can provide you with advice and guidance on how to run your event safely. 

If you’re organising an outdoor event that is likely to have a large attendance (or any potential risks) then you should notify the Safety Advisory Group (SAG). You can do this by emailing events@lincoln.gov.uk with your event plans and details. You will need to make sure you do this in good time so that it can be discussed at the next meeting. SAG meetings are usually scheduled two months ahead of an event to provide ample time to make amendments to plans upon the advice of the SAG. The deadline dates for these can be found below.

We will then review your safety plans and risk assessments at one of our meetings and provide you with any comments and observations. Any of our representatives who have a statutory responsibility for your event, may then act on that responsibility.

We do not assist in the event itself or accept responsibility for your event.

Deadline for submission of your event plan

Tuesday 2nd April 2019 (for discussion at April's meeting) 

Tuesday 7th May 2019 (for discussion at May's meeting)

Tuesday 4th June 2019 (for discussion at June's meeting

Tuesday 2nd July 2019 (for discussion at July's meeting)

Tuesday 6th August 2019 (for discussion at August's meeting) 

Tuesday 3rd September 2019 (for discussion at September's meeting) 

Tuesday 1st October 2019 (for discussion at October's meeting)

Tuesday 5th November 2019 (for discussion at November's meeting) 

Tuesday 3rd December 2019 (for discussion at December's meeting) 

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