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Planning your own event

Events are an important aspect to the city – they bring new visitors, local economic income and great atmosphere.

If you’re organising a large event within Lincoln then you should:

  • Visit the Lincolnshire Event Safety Partnerships website - this may be useful to you as it contains information and guidance on risk assessments, medical scores and an event plan template
  • Contact the Lincoln Safety Advisory Group with your event plans and details

What is the Safety Advisory Group?

Safety Advisory Groups (SAG) were formed nationally as a result of some serious incidents at several events (such as Hillsborough 1989). In order to make sure your event is safe to operate in Lincoln you should get in touch with our Safety Advisory Group which includes representatives from:

  • City of Lincoln Council
  • Lincolnshire Police, Ambulance Service and Fire Service
  • Emergency Planning
  • Lincolnshire Highways

We can provide you with advice and guidance on how to run your event safely. 

If you’re organising an outdoor event that is likely to have a big attendance (or any potential big risks) then you should notify the Safety Advisory Group. You can do this by emailing events@lincoln.gov.uk with your event plans and details. You will need to make sure you do this in good time so that it can be discussed at the next meeting - the deadline dates for these can be found below.

We will then review your safety plans and risk assessments at one of our meetings and provide you with any comments and observations. Any of our representatives who have a statutory responsibility for your event, may then act on that responsibility.

We do not assist in the event itself or accept responsibility for your event.

Deadline for submission of your event plan

Tuesday 1st January 2019 (for discussion at January's meeting) 

Tuesday 19th February 2019 (for discussion at February's meeting)

Tuesday 19th March 2019 (for discussion at March's meeting) 

Tuesday 16th April 2019 (for discussion at April's meeting) 

Tuesday 21st May 2019 (for discussion at May's meeting)

Tuesday 18th June 2019 (for discussion at June's meeting

Tuesday 16th July 2019 (for discussion at July's meeting)

Tuesday 20th August 2019 (for discussion at August's meeting) 

Tuesday 17th September 2019 (for discussion at September's meeting) 

Tuesday 15th October 2019 (for discussion at October's meeting)

Tuesday 19th November 2019 (for discussion at November's meeting) 

Tuesday 17th December 2019 (for discussion at December's meeting) 

If you can't find what you're looking for visit our contact us page for a number of options which may help.