Environmental Health privacy notice
To be able to serve you effectively City of Lincoln Council need to be able to collect, hold and use your personal data.
Environmental health
Environmental Health consists of the following services: Food Safety, Health and Safety, Private Sector Housing, Pollution Control and Contaminated Land.
How we must use your personal data
The City of Lincoln Council is what is known as a ‘data controller’ of the information you provide and are registered with the Information Commissioner’s Officer. They take your privacy seriously and must use your personal data:
- fairly, lawfully and be open with you about how we use it
- for a particular purpose and we must not do anything with your data which is not compatible with this
- keep your data accurate and delete any inaccuracies without delay
- obtain from you only the data which is necessary
- keep your data only for as long as necessary
- store your data safely and securely
What personal data do we collect from you?
We collect and use your personal data for the purposes of logging, investigating and updating you about a complaint that you have made, about an accident that you may have had, about infectious disease investigations, for carrying out inspections or for providing advice and guidance. This is necessary in order for us to be able to fulfil our statutory obligations and responsibilities. This includes the use of data such as;
- your name
- your address
- details of how your complaint affects you
- Any vulnerabilities you may have
- notes about any relevant circumstances that you have told us about
- other occupants in your home
What legal reason do we have for using your data?
| Categories | Legislation |
|---|---|
|
Food Safety Act 1990 Food Safety and Hygiene (England) Regulations 2013 Health and Safety at Work etc Act 1974 Housing Act 2004 Public Health Act 1936 Environmental Protection Act 1990 Environment Act 1995 Clean Air Act 1993 Environmental Permitting (England and Wales) Regulations 2016 Environmental Damage (Prevention and Remediation) (England) Regulations 2015 |
|
Food Safety Act 1990 Food Safety and Hygiene (England) Regulations 2013 Health and Safety at Work etc Act 1974 Housing Act 2004Housing Grants, Construction and Regeneration Act 1996 Regulatory Reform (Housing Assistance) (England and Wales) Order 2002 Building Act 1984 Housing Act 1985 Environmental Protection Act 1990 Environmental Permitting (England and Wales) Regulations 2016 |
|
Health and Safety at Work etc Act 1974 |
|
Prevention of Damage by Pests Act 1949 |
|
Public Health Act 1936 |
|
Health Act 2006 |
|
Public Health (Control of Disease) Act 1984 |
|
|
How we use your data
To inform our decisions around investigations and inspections.
To update you of our actions
To request further information or evidence from you
To seek an update of the current issues
We do not share your information with the subject of your complaint without your expressed permission and only when it is crucial to the case. If you agree to provide a statement or attend court it is likely that your information and/or identity will be made available to the subject of the complaint. This will be discussed with you before the information is provided.
Additionally you may contact the Environmental Health team for support or information about safeguarding. In these circumstances it may be necessary for us to share details with safeguarding partners and/or the police to keep you or others safe.
How long do we keep your data?
In most cases we will keep your data for six years after which we will ensure it is securely disposed of. In some circumstances this period may differ.
Who will your personal data be shared with?
Your personal data will not be shared with others without your consent,unless they are processing this on our behalf, or because we are legally required to, for example for the prevention and detection of crime or for inclusion on public registers. It may be necessary in some cases for us to share your information with our partners to ensure that your case is dealt with in the most appropriate way.
Information may be shared with the Police Authority, Health and Safety Executive, neighbouring Local Authorities, Lincolnshire Fire and Rescue, the Coroner’s office, Environment Agency, HMRC, Immigration Service, Public Health England, Home Office, Gangmasters and Labour Abuse Authority Landlord Accreditation Schemes (with consent), Lincolnshire County Council building contractors.
Where information is shared, it is done in accordance with our Information Sharing Agreements and/or data protection exemptions, which ensures that your information is shared, stored and deleted in accordance with the legal requirements.
How can you access your personal data?
You have the right to request access to your information, to request that it be rectified if incorrect, to restrict its processing and to its erasure in certain circumstances for example if we are no longer legally required to keep it. You also have a right to object to its processing when its use is not provided for by law for example to the processing of your email or telephone contact details.
If you want to know more about your rights relating to the personal data we hold about you or you have a complaint regarding the way we have handled your personal information please contact our Data Protection Officer.
If however you remain unhappy, then you have a right to complain to the Information Commissioner.
